On-line abstract submission service is now open at: https://contio.fi/sksabstract/
Abstract submission dead-line has been extended to February 3, 2012
Abstract submission instructions
Read this before submitting your abstract
Here are some useful tips in order to send the abstract successfully:
- You can save the draft of the abstract and continue later at any point of the programme. Choose “Save draft” found at the end of each page and the link will be sent to the presenting/first author’s e-mail address to continue later. After submitting (step 4) there is no possibility to make changes/updates to the abstract.
- We recommend to use Firefox or Internet Explorer 8 (or newer) for optimum results.
- There are separate spaces to fill in the title, authors and abstract text. So, do not include the authors or institutions to the title or content spaces. Table can be formatted at the on-line services, content page. Jpeg and Gif -pictures (maximum of 1 MB image size) can be attached to the abstract also at the content page.
- Total space is 2500 characters including the authors, institutions, text and table sections. Characters from the title space are not included the total amount.
- If the system is not used for 20 minutes, the session is closed and the link to continue is sent to the first/presenting author’s e-mail.
Abstract submission instructions
Step 1: Abstract information
Abstract category
Select the preferred category (basic science/clinical).
Abstract Title
Create a title for your abstract.
- Do not bold, italicize, underline, superscript or subscript any items in the title
- Do not capitalize the first letter of all major words.
- Do not use abbreviations in the title
- Space for the title is 200 characters.
Continue
Step 2: Abstract authors
Abstract authors
Enter the author information. Remember to mark the first/presenting author and fill in all information for this person. The submitting author will be notified about the outcome of the review and selection process.
For other authors you will only need to fill in the mandatory fields and when needed, also the department.
The author order is the order that authors will be listed in publications if the abstracts is selected for presentation.
Names and initials should be properly capitalized. Names should not be all upper or lower case. The field for initials does not need to be filled in unless you want an initial as part of your name.
E-mail addresses are not validated for correctness. Please, make sure that the e-mail address is properly formatted. Note that the e-mail address of the first/presenting author will be used to send the link if you wish to save the draft and continue later.
Save draft, Continue or go Back
Step 3: Abstract Content
Abstract text
Use the following headings in your text:
Background: In an initial paragraph, provide relevant information regarding the background and purpose of the study, preferably in only one or two sentences.
Methods: Briefly state the methods used.
Results: Summarize the results in sufficient detail to support the conclusions.
Conclusions: State the conclusions reached. It is not satisfactory to state: "The results will be discussed".
Counter value will give you the space left to be used for the abstract text and table. Total space for characters is 2500 (including spaces) and the counter has at this point already calculated the characters used in the authors/institutions section. Abstract must conform to specific size limits.
If you use the ctrl+c (= copy) and ctrl+v (= paste) commands when attaching the text, the counter will immediately be updated. If you use the copy and paste commands from the menu bar, you need to click empty space in the field outside the abstract text space to update the counter.
Use times new roman font. We recommend that you clean your Word document text (.doc) by copying the text to the Notepad or similar program and save it as .rtf file. Then copy the text to the Abstract submission form. This will ensure that the text will not include any special characters, bold letters etc. and therefore the jamming of the system is therefore less likely to happen.
The following characters can be used as they are in the text: ≥ ≤ > <. Some most common special characters can be found from the Abstract Content page; copy the needed character and place it to the text (© Σ ω ε β α ±).
Are you receiving invalid input message? This is probably due to having special characters or for example bold letters in the text. Read the text above about the special characters and clean your text before placing it.
Table
Create the table online using the table generator. Table content is included as part of the 2500 character limit.
Abstract Appendix, attach an image
You can only attach pictures which fill in the requirements i.e. image size less than 1 MB and format either jpeg or gif.
There should be no white space or border around the graphic.
Browse the correct file and enter upload. If not succeeding, check the image size and format..
If you receive message “Invalid attachment/input” after the upload, the image size is probably too big, even though the file size would seem to be correct. Fix your picture in a suitable program (image, size/resize).
Save draft, Continue or go Back
Step 4: Abstract preview
Abstract Preview
Review your work! You can return the previous steps and make corrections.
The file will appear as pop-up file. If your computer blocks the pop-up files, you need to temporarily allow them to appear in order to have the file for check-up and print.
After printing the proof
- make the needed corrections (especially check the special/mathematical characters)
- mark your acceptance to the rules and regulations and
- press submit. After this there is no possibility to make changes/updates to the abstract.
Your abstract has then been sent. Save the copy of the submitted abstract for your own records.
Thank you for submitting your abstract!
Important dates
February 3rd: Abstract submission extended deadline
Week 8/9: Acceptance or rejection information is sent by e-mail to the presenting/first author’s e-mail.
Contact information
Finnish Cardiac Society, e-mail: fcs(at)fincardio.fi or phone +358 (0)10 548 1001.
